Managing a Distribution List in Outlook

Stephen Galloway

Oct 04, 2023

Create and manage distribution groups

Create and manage distribution groups shows the distribution groups that you’re listed as an owner of. Use it to create new groups and manage existing groups that you own.

To create a new group:

Navigate to this portal and select Groups I own.
Select Add New Group .
In the dialog box, follow the steps to add the information needed to create your distribution group.

To edit a group or review information about a group:

Navigate to this portal and select Groups I own.
In the dialog box, select the group you want to edit. You can search for a group by typing all or part of its name in the search window, and then selecting the search icon . To clear the search results, select Clear .
Select Edit general settings or go to the Settings tab.
Make the changes you want.
Select Save to save your changes, or Cancel to leave without saving.

To delete a group that you own, find it in the list and select Delete discard .

Control who can send to a distribution group

After you’ve created a group, you can edit it to control who can send messages to it. By default, only people inside your organization can send to distribution groups in your organization’s address book.

To determine who can send to your group:

Navigate to this portal and select Groups I own.
Select the distribution group that you want to change the settings for.
Select Settings.
Select Edit delivery management.
Choose the delivery management settings.
Select Save to save your changes, or Cancel to leave without saving.

Set up a moderated distribution group

Messages sent to a moderated distribution group can be screened by a group moderator before being sent to all members of the group. If you own a group, you can set up moderation rules for the group.

To configure a moderated distribution group:

Navigate to this portal and select Groups I own.
Select the distribution group that you want to make a moderated group.
Select Settings.
Select Edit message approval.
Choose the message approval settings you want and add group moderators.
Select Save to save your changes, or Cancel to leave without saving.

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